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City of Gilroy
City Clerk
Shawna Freels - City Clerk
Shawna Freels, MMC
City Clerk

The City Clerk of the City of Gilroy serves as the liaison between the public and the City Council and is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the City Council takes action, the City Clerk ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived.

As an Elections Official, the City Clerk administers Federal, State and Local procedures through which local government representatives are selected. The Clerk assists candidates in meeting their legal responsibilities before, during and after an election. From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government. Notice of Election Date Change

As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for Council meetings, the Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.

As a Records Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the clerk is required to maintain and index the Minutes, Ordinances and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy. To make a request for Public Records – please complete the form and submit in person, by mail, fax or email to the City Clerk’s Office (Download Form).

Department Head Designees

Each City Department Head has designated staff in their area who are knowledgeable about the department who can be contacted to provide detailed information and records. Here is the most recent list of Department Head Designees.

City Clerk Contact Information
Tel: 408 846-0204
Fax: 408-846-0500

Application Form for City Boards/Commissions/Committees
To obtain an application for a City of Gilroy Board, Commission, or Committee, please click on the following link. Application Form