Open Government Commission

Regular Meetings
  •  7:00 p.m.
  • Quarterly
  • City Council Chambers
    7351 Rosanna St.
    Gilroy, CA 950202
Agendas & Minutes
Agendas for all meetings are available no less than 72 hours prior to the meeting.  Minutes are available within ten bsiness days following the meeting.
View Most Recent Agendas and Minutes
About the Commission
The Open Government Commission is formed of 5 members of the public serving to advise the City Council and provide information to City Departments on ways in which to implement the Gilroy Open Government Ordinance. The Commission meets quarterly.

Public Records Index
View the city records index (PDF) online. This is a fully comprehensive listing of all categories of records maintained by the city, the format of the record and the custodian division or department of the record.
Department Head Designees
Each city department Head has designated staff in their area who are knowledgeable about the department who can be contacted to provide detailed information and records. View the most recent List of Department Head Designees by clicking here.
Open Government Ordinance
The goal of the City of Gilroy’s Open Government Ordinance (OGO) is to give the citizens of Gilroy greater access to information and to allow for more public participation in City governmental decisions. Because the City Council believes that governmental transparency is paramount for the people of Gilroy to remain in control of their government, this ordinance gives Gilroy’s citizens more access to governmental processes and public information in a timelier manner. Overall, this legislation allows the citizens of Gilroy to be more informed and involved in the processes of local government.

Agendas for all regular meetings of the City Council are available in draft form 7 days prior to regular meetings and more detailed agenda descriptions are provided to give clarity to the actions that will be taken. Draft minutes of City Council and all other Board, Committee and Commission meetings are available within 10 business days after each meeting.

The city website is utilized to house information for more accessibility to the citizens of Gilroy. City Council, Board, Committee and Commission meeting materials are available online at least 72 hours before each meeting and all minutes are also posted on the website within 10 working days. City departments and divisions utilize the website as well to assist the public in conducting city business.

Public Records Request Improvements
The response time to fulfill requests for public records has also been greatly improved. City staff will make every effort to fulfill a request as quickly as possible, and if a record isn’t available within 15 minutes, we will notify you within 24 hours that it will be provided by a certain date. The city has created an index of all public records to help citizens determine which records will best meet their needs, and copy fees have been substantially reduced.

Training conducted by the City Attorney’s Office is required for all City Council members, appointed Policy Body members, management employees and all other employees required to file an FPPC Form 700, within the first 60 days of appointment or election. Training is then retaken each 2 years thereafter.

All aspects of the Gilroy OGO are monitored with the oversight of an Open Government Commission to ensure that all facets of the OGO are implemented. This Commission consists of 5 members of the public with staff support from the City Administrator, the City Clerk, and the City Attorney.

The Gilroy Open Government Ordinance is available for no charge at city hall, and can be found chaptered into the Gilroy City Code as Chapter 17A of the Gilroy City Code.

For more information on the open government ordinance please call the Gilroy City Clerk’s Office at 408-846-0204.

Gilroy Open Government Ordinance Training
Officers, Commission members and management employees of the city are required to take training on the Gilroy Open Government Ordinance within 60 days of their appointment or election. This training and declaration of training (PDF) can be accessed online.